Tips for Taking Photo ID Pictures

There are an endless number of horror stories when it comes to taking photo ID pictures. From driver licenses to company ID badges, it may sometimes seem like taking a flattering, professional photo is close to impossible. The pressure of waiting in line and the close angle on a person’s face certainly presents a challenge, but there are tips and tricks for success. Whether you’re the subject of the photo or behind the camera, follow these tips to make sure you take the best photo ID picture possible.

When Posing…

  • Always Smile

Believe it or not, there’s an art to smiling for your ID picture. Find the perfect balance for you between not too much teeth and not smiling at all. A slight smile will add warmth and professionalism to your picture.

  • Practice makes Perfect

Part of the beauty of living in a world with smartphones is you have a portable, instant camera in your hands at nearly all times. Take a few practice selfies before photo day to find your most flattering angle. Practice different head tilts and smiling with slightly squinty eyes to find what makes you look the most confident.

  • Hair & Make Up

If you’re planning to wear make up for your photo, make sure you go for a more natural, every day look so it doesn’t come out too drastic and distracting. Professionals say it’s best to have long hair neatly pulled back so it doesn’t cast shadows on your face. If you have a dark beard, be sure it’s trimmed before your photo.

  • Professional Attire

When choosing what you will wear, avoid bright, busy patterns and nude-colored options. A dark color like black, navy blue or grey are your best choices and will make for the most professional-looking photo.

When Photographing…

  • The Background

If you’re taking company photos for a group of people, be sure to choose a plain, uniform background to use for all. A white background will make your photos pop, but a dark blue color is best for corporate headshots. If the photos are for a company’s photo ID badges, you may want to consider what the design of the ID badges will look like beforehand.

  • The Positioning

Once your background is in place, measure roughly a foot away from the backdrop and mark the ground with a piece of tape. Set your camera on a tripod and adjust the height according to each subject. Have your subjects stand or sit in a chair on your mark when you take their photos. If you have your camera in a stationary place and your subjects positioned correctly, your photos will look uniform across the board and more professional.

If you’re photo is being taken for a photo ID of any type, whether for your license or your company ID badge, chances are it will be with you for a long time. Be sure you like your photo and it presents you in a professional way by following these tips. Check out the many benefits of company photo ID badges, from personalized security to increased productivity, here.


Reusable Name Tags: the Next Generation of Name Tag Stickers

Unless you love name tags just as much as we do, there’s a chance you haven’t heard of the next big thing in identification tools: reusable name tags. Well we’re here to fill you in! Gone are the days of asking each of your conference attendees to slap a sticker name tag onto their favorite suit, or, as a teacher, struggling to remember each of your students’ names. Available in both dry erase and chalkboard, this professional yet fun temporary name tag option has quickly grown into an industry favorite. So today we’re sharing five opportunities to use your reusable name tags!

1. When Hosting a Conference

No matter what industry you’re in, hosting a conference can do tremendous things for your business. It’s a great opportunity for networking with potential business partners, positioning yourself as an expert in your industry, and even learning a few things from your peers. But, of course, there’s a lot of planning that goes into hosting a conference, and one of the many things you need to consider is how to set your attendees up for success. By providing your guests with name tags, you’re eliminating barriers and making it easier for them to network with one another. Sticker name tags are helpful, but with chalkboard or dry erase name tags you’re showing your attendees you’ve invested a little more into your conference, and you will also be able to use them again and again for future meetings, conference, training classes, etc.

2. When Holding Training Classes

With every new hire you bring on board, you will need to hold training courses to introduce them to your company and make them feel welcome. Many companies bring a few of their new hires in at one time and have at least a day of proper training in a classroom setting. This would also be a great opportunity to use your reusable name tags, as you will need them each time you host a training session. By supplying your new hires with name tags, you’re making it much easier for them to interact with their new co-workers and get to know one another.

3. When Welcoming Temporary Employees

In many industries, there are the peak seasons that generate a large portion of the companies’ annual revenue. Whether you’re producing more products for your e-commerce business, serving more guests in your restaurant, or welcoming more guests into your hotel, this is an important part of the year and the influx in business will require an increase in staffing. Many companies look to temporary employees for help during this busy season. Chalkboard and dry erase name tags are a great option for your seasonal employees. Not only will they make your temporary employees part of the team, but they can also be used season after season.

4. When the New School Year Begins

At the beginning of each new school year, most teachers receive a minimum of at least 20 new students they must get to know. There are many things a teacher must learn about their students, from their education to personal needs, but it all begins with their name. Reusable name tags are a fun and economically-friendly way for teachers to learn each of their students name successfully and efficiently. The chalkboard and dry erase base of the name tags perfectly relate to a classroom setting, and creating the name tag unique to each student could also be a fun project for them on the first day of school.

5. When Welcoming Visitors

Potential investors could be touring your facility, or maybe you’re trying to win over a manager you’d like to have on your team. No matter who it may be you will leave a positive, lasting impression by giving them a temporary name tag to wear and allowing your team to greet them by name. Not only will they immediately feel welcomed, they will be impressed by the time and thought you put into their visit. Bring out your reusable name tags every time a visitor enters your doors!

There are an endless number of ways you could use your reusable name tags. Never again will you be forced to throw out a temporary name tag; simply erase the name and add a new one! They may be more professional and even fun to use, but their lifetime value is truly the best thing about them. Choose from a variety of sizes, oval or square shapes, green and black chalkboard surfaces or the dry erase option, whatever best suits your needs, on Name Tag Wizard today.


Magnetic Name Tags: How They Work & Why They’re Popular

Looking to purchase name tags for the staff members of your company? Make sure you get name badges that will last and provide employees a fast and convenient way to identify themselves to clients and customers. Magnetic name tags are by far the most popular style. If you have questions about how magnets apply firmly to the badges, and cling safely onto different kinds of clothing, we hope these images will answer your questions before you place an order.

Among the many name tag backing types we offer, magnets are best for wearing with professional clothing because they do not leave holes or tears that traditional pins do. If you want to ensure that your staff members wear name tags that won’t get lost, these magnets provide a strong hold to all types of clothing.

How do Magnetic Name Tags Work?

Once you have your name badges designed using our design tool, select magnets as your backing type and this is how they will appear on the back of your badges:

Name Badge Magnet
Back View of Magnetic Name Tag

The metal strip is firmly applied with durable adhesive onto the back of plastic or metal name tags, depending on which you choose. These are convenient and allow for easy on-and-off use that won’t leave holes in clothing.The blue plastic strip features 3 strong magnets that will hold the name badge onto all types of clothing, whether it is a thin business shirt or a wool blazer.

Magnetic Strip
Magnetic Strip Applied to Metal Strip on the Back of a Name Tag

The blue plastic strip that contains the 3 round magnets features a warning to remind anyone with a pacemaker not to use magnets. “Caution – Magnetic Device, Do Not Use with Pacemaker.” If you are in charge of ordering name badges for your office staff, it is important to be aware of employees who have a pacemaker.


Name tags with magnets look professional and are easy-to-use. If you are concerned whether magnets will hold the badges in place, Name Tag Wizard can assure you they affix to all types of clothing strongly. No worrying about whether staff will lose their badges!

Magnetic Name Badge on Shirt
Magnetic Name Tag Applied to Collar

Magnets give employees the chance to wear their name tag with different outfits. These can either be affixed to their shirt collar, shirt pocket or anywhere else that is convenient for the type of attire they are wearing.



5 Proven Ways to Connect with your Customers

Connecting with customers will always be important to the success of any business. These days, there are endless opportunities to do so, giving businesses a huge advantage. In order to be successful, we must first listen to what our customers have to say. We need to understand their needs and how we can better serve them. Knowing who your customers are and how they communicate is the first step, but there are proven ways across the board that will help many different types of businesses.

1. Talk, But More Importantly, Listen

Listening is key in any relationship. By listening to your customers, you’ll learn something about not only them but also about your business. Things are changing everyday no matter what industry you belong to, and being able to identify your customer’s needs and provide answers to those needs goes a long way.

2. Write a Blog

The next step after listening to your customers and understanding what they need is providing them with information to help meet their needs. You don’t have to give everything away, but by giving your customers valuable information they’ll be more likely to trust you, your products and your company. Write tutorials, answers frequently asked questions, and show the people who make up your business.

3. Be Relatable

Humanize the people behind your business and make yourselves relatable. Customers enjoy buying tools, products, services, etc. from a person they can relate to, not just an employee there to earn a paycheck. Name tags and desk plates are great tools for breaking down barriers and making employees more relatable. By connecting names and faces, your customers will feel more comfortable with your employees and in turn be loyal to your business.

4. Send a Handwritten Card

This timeless token on your gratitude is a gesture that will not go unnoticed. During holidays or on customer’s birthdays, send them a handwritten card. It could be in celebration of something or to show your gratitude for their business. Sending letters and cards may seem old school to some, but there’s not many more profound ways of showing your appreciation.

5. Be Active on Social Media

If you own a business, it’s more likely than not that your customers are on social media. Since you want to be where your customers are, create profiles on the networks that suite your business best. If you’re running a restaurant, create an Instagram or Snapchat account. If you sell name tags, be present on LinkedIn and Facebook. These outlets are just another method of communicating with your customers. Social media networks are also a great way to share a message with your customers whether you’re wishing them a happy holiday or advertising a sale.

Developing solid relationships with your customers isn’t something that happens overnight, but with these proven ways to connect with them and good intentions your efforts will definitely be rewarded. Customers are more likely to be loyal to a business they can relate to and feel they can trust. By listening to your customers, providing them with value and sharing your gratitude, you’re guaranteed to build a solid customer base that will make your business a success.


Do You Have Appropriate ID For The Summer Travel Season?

Find out Which Forms of ID you may need for Each Mode of Transportation

As the summer travel season kicks off, airports and major public transportation hubs often heighten their security measures. Safety precautions can include anything from random bag checks to TSA hand screenings. Increased traffic in airports, bus and train stations often increases the need for passengers to be prepared to show proper photo identification. Whether you plan to travel by air, train, bus or car, be sure to pack proper ID along with your toothbrush and sunblock this summer. This article will help you understand what type of ID may be required for each mode of transportation.

If you’re traveling by air, know that the Transportation Security Administration requires that anyone over the age of 18 show a photo ID to board any foreign or domestic flight. The appropriate forms of identification include a driver’s license, permanent resident card, passport, tribal ID and other forms of identification.

If you plan to take in the sights via Amtrak train transportation this summer, know that you’ll need a photo ID card if you are leaving city limits. (Local subway systems in large cities may not require ID if you’re staying in town.) Amtrak requires photo ID for anyone over age 18 when they obtain their ticket and to check or store bags. To buy a ticket, one must be at least 16 years old, and valid forms of ID include a driver’s license, passport, student ID card or military ID.

Travel by Train

Are you planning to save a few bucks by traveling by bus? If you’re staying within a metro area, all you need is a schedule and fare, but if you’re traveling across a few states to visit family or old friends, you will need a photo ID to ride with Greyhound. Although you can purchase Greyhound tickets online and use your password to pick your tickets up, you’ll still need to show a picture ID card upon boarding.

Interior of Bus

Road trips are a great way to experience new places and they offer the freedom to venture outside of a planned route, unlike air travel and public transit. For your next trip across the states, you’ll still obviously need a driver’s license, but you may also need other ID upon check-in to hotels, roadside attractions and other destinations. Exploring America’s beautiful national parks and camping spots may also pose the need for a picture ID card, especially for discount pass holders or for activities like mountain climbing. If you have children or teens travelling with you, they should bring their student photo ID cards to ensure everyone can take part in every activity.

Feet Out the Window on Road Trip

Looking to kick back and avoid driving or navigating? A cruise is most likely what you have in mind. If you’re setting sail on a luxurious major cruise line like Carnival, depending on where you’re headed, you could be asked to show anything from a passport to a driver’s license not only upon boarding, but to take part in events on the ship, order alcoholic beverages and more.

Cruise Ship Sails at Sunset

Wherever you’re headed this summer, stay safe and be ready to show your ID! Don’t let lack of preparation spoil the fun on your next trip.

Celebrating National Receptionist Day

Every year on the second Wednesday in May, we celebrate the receptionists who keep our offices running smoothly. A receptionist often gives customers the very first impression of a company, whether on the phone or in person, but their responsibilities don’t even begin to end there. They handle paperwork and records, keep organizations running on schedule along with other miscellaneous tasks, all while maintaining a pleasant demeanor. This year, we recognize our receptionists’ hard work on May 10th, 2017.

With over a million receptionists in the United States alone, it’s no surprise we choose to honor them on their own day within the year. National Receptionist Day was created in 1991 by the Director of National Receptionists Association in efforts to “gain awareness and appreciation of the role of receptionists in a business setting and to provide community and support for receptionists nationwide.” Although, other countries across the globe, like Canada, Australia and the UK, now choose to recognize receptionists on this day as well.

Making a good first impression and connecting with customers is one of the most important roles of a receptionist. When a customer enters an office for the first time, it’s the receptionist’s job to make them feel welcomed. When they return, it’s their duty to make sure they feel appreciated. Receptionists should always be equipped with the tools to succeed in doing just that. Name tags and desk plates are great tools to help receptionists connect with customers instantly. By connecting names to faces, your customers will feel like they’re engaging with another person and not just an employee.

If you own or manage an office, you can join the celebration by either giving your receptionists a day off or finding a way to thank them. By surprising your hard-working receptionists with flowers, lunch, professional gifts or even awards, you’re sure to show them how appreciated they are. You can even take over their role for the day so you can better understand all the important tasks they juggle on a daily basis. Customers can thank their favorite office’s receptionists by giving them a card or a thoughtful gift.

To learn more about National Receptionist Day, you can visit You can also observe this important holiday by using #nationalreceptionistday on social media.

What Kind Of Artwork? For Name Tags, Photo ID Badges, Name Plates & More

A business is nothing without the employees behind it. Here at Name Tag Wizard, we find our purpose in giving you the tools you need to equip those employees for success. Whether they need name tags for customer interactions or a custom desk plate to make their workspace look professional, our specialty is connecting names to faces! Designing personalized products is easy with our design wizard, but today we’re here to make it even easier. Follow these tips and tricks for uploading your artwork and ordering your custom products.

Using the Wizard

The best thing about the design wizard is the ability to preview a real-time proof of your product. From the rounded edges on your name tag, to the logo you need on your desk plate, you can view everything before you click “add to cart”. With all of these features, be sure to explore all of the opportunities for personalization. For a video tutorial on how to use our design wizard, click here.

Uploading your Artwork

Once you’ve chosen your product and have selected the appropriate colors and texts, it’s time for the real fun! Uploading your company’s logo or any other artwork is as easy as the click of a button.

• On the product page, select the “images” tab and click on “upload file”.

• Original vector files, AI or EPS, are preferred but we also accept PDF, TIFF, JPEG, PNG, and BMP files.

• Please provide artwork with a resolution of at least 72 dpi for all products.

• Maximum file size for upload is 8 MB.

We’ve put all of these standards in place in efforts to make ordering your custom products easy, however, our Customer Focus Team is always here to help if you find you have further questions! Whether you’re having difficulties using the design wizard or need a higher resolution image, reach out to us and we’ll help you find a solution. Are you ready to order your photo ID badges, luggage tags or business card holder? Shop here!

Why Administrative Professionals’ Day Was Created

Administrative Professionals’ Day was created to acknowledge the contributions of administrative staff, and is also often referred to as Secretaries Day. Receptionists, executive assistants and secretaries are devoted to maintaining a professional appearance and friendly rapport for the companies they work for, and they manage important filing, faxing, welcoming, billing and especially incoming phone traffic so that the rest of the business can flow evenly and professionally.

Many employers and large corporations recognize Administrative Professionals’ Day, which is celebrated on the last Wednesday of April, and they celebrate by rewarding personal assistants, receptionists and other vital office support with lunches, flowers, employee awards or desk plates and of course, recognition. However, did you know that this professional holiday has an interesting history?

The idea for Secretaries’ Day, or Admin Day, came about during World War II, due to a shortage is administrative staff caused by a decline in birthrate during the Depression, along with strong growth in business after the war. The National Secretaries Association was founded in 1942 not only to appreciate the work of office professionals, but to entice interest in the profession. Business was booming post-war and companies needed skilled receptionists and support staff to handle the influx of office traffic. Secretaries’ Day was first celebrated in June 1952, and was sponsored by the National Secretaries Association. The National Secretaries Association became the International Association of Administrative Professionals in 1998, and the holiday is now observed the last week of April.


Friendly Receptionist at Work


This holiday has a long history and is well known and much appreciated among office personnel. This year Admin Day is observed Wednesday April 26th. Don’t forget to recognize the friendly smiling faces that greet your customers and clients every day, in order to keep your business flowing smoothly.

4 Benefits Of Photo ID Badges

When choosing a security system for your business, what industry you’re in, how many employees you have and how strong of a system you need are all important things to consider. In modern times, establishing a strong security system is crucial to your company’s success and can even increase productivity over the long-term. Employee photo ID cards are a cost efficient and effective way to ensure the safety of your company, its products and even your employees. Name Tag Wizard makes it easy to order your employee ID cards online and get them fast, but if you’re still not sure what the real importance of employee ID cards are, here are four undeniable benefits:

1. Ensure Safety

If your company employs a large number of people, photo ID badges are the easiest way to identify an employee. By distinguishing the difference between employees and non-employees, your staff is easily able to recognize someone out of place and notify the appropriate party to avoid a potential security breach. In the same way, restricted areas of your building can also be kept safe from customers or guests with the use of scanning ID cards.

2. Personalize Security

There are a number of ways ID badges with barcodes can increase efficiency and heighten security, and every card can be customized with your security systems’ specific code. By designing custom ID badges, you can choose who in your company has access to specific areas on an individual basis. Whether you invent industry-changing products waiting to be patented, or just want to secure your employees personal information, you can keep this information secure at all times.

3. Increase Productivity

With employee photo ID cards, your employees can focus on the task at hand instead of worrying about remaining secure. By personalizing the ID cards with scanning barcodes, you’re also able to keep track of how employees are spending their time and how it can be more efficiently managed.

4. Establish Relationships

As name tags connect names to faces, photo ID cards make establishing friendships even easier. Whether they help your team connect with customers or one another, being personable is something we should all encourage within our employees. Name badges can also classify a team member based on their department or managerial level.

Whether you own or manage a small business and use employee photo ID cards as your main security system, or run a monopoly and utilize this powerful tool as an effective fraction of a larger security system, the benefits of employee photo ID cards are indisputable. Customize your ID badges so each one is easily distinguishable with Name Tag Wizard today. For tips on how to design the perfect photo ID card, read ‘Creating the Perfect Name Tag and Knowing How to Wear it.

5 Industries That Require Name Tags

No matter what the nature of your business is, your goal is to connect with your customers. Whether you’re helping them achieve personal, fitness goals, serving drinks at the town’s most hip bar, or caring for someone while they are ill, we all want to engage our customers. But what’s the very first step in establishing a relationship? Wearing a name tag will break down the wall between you and your customers and make you approachable. Name Tag Wizard is the easiest way to design your own name tags, whether you need hospitality name tags, retail name tags or secure photo ID badges.

Easily customize your name tags (read tips for designing the perfect name tag here) and grow your business today! Studies have shown wearing a name tag makes customers more comfortable, and while there are many different lines of work where name tags are extremely helpful, these are the five industries where name tags are absolutely necessary. Here’s why:

1. Hospitality Name Tags

While there are a few different aspects of the hospitality industry, name tags are consistently important throughout them all. There’s food and beverage, accommodations and travel – all of which rely on establishing connections with your customers. If you work within the hospitality industry, you know how important taking care of your guests is. Vacations are a luxury and something many people save throughout the whole year to afford. This puts a lot of pressure on the establishment to impress their guests. Be equipped to create a valuable relationship with each guest by making yourself approachable with a personalized hospitality name tag.

2. Physical Trainer Name Tags

Physical fitness is another industry that is all about establishing a relationship with your customers. Whether you’re a personal trainer or support staff at a gym, people are coming to you because they want to 1) change their lifestyle or 2) take their physical fitness to the next level. Either way, they’re trusting you to help them achieve their goals. Creating a bond with your customers is the first step in showing them they can trust you. Custom physical trainer name tags show them you’re inviting them to ask you questions or share their concerns on their path to achieving their goals.

3. Healthcare Photo ID Badges

Whether you are a registered nurse in a hospital or a primary doctor, your patients’ well-being is your number one priority. Often times in healthcare, doctors and nurses are responsible for the difficult task of telling their patients things they don’t necessarily want to hear. In other fields, you could also help a family bring a new member into their life. No matter what the situation is, establishing trust within these relationships is the first step in showing them you care for them and their well-being. Break down barriers from the very beginning with a photo ID badge so they not only remember your name, but feel comfortable asking you any questions they may have.

4. Journalist Photo ID Badges

In media, you’re responsible for giving the public valuable information so they can understand what is happening all around them. Whether you cover breaking news, politics or health, it’s your job to inform society so they can understand how everyday topics and issues will affect their lives. In order to gain the information you need to keep the public educated, you must first establish your personal credibility. When you attend press conferences or interviews, it’s important for others to know who you are. Wearing a press pass or photo ID badge is an easy way for others to know you’re a member of the media and they can trust you to accurately share information.

5. Retail Name Tags

When selling any product, establishing trust and providing value to your customers is the best way to make a sale. The retail industry is highly competitive and if your customer doesn’t choose to purchase their product from you, chances are there are a wealth of other places they can purchase that same product. Retail name tags are the most powerful tool in connecting with customers within this industry. It immediately removes all barriers and allows them to ask you questions and express their concerns. The more answers you can provide or concerns you can subside, the more likely they are to not only give you their business, but keep coming back.

Whether you’re selling a computer or helping others achieve their fitness goals, establishing a trusting relationship is the key to creating a solid customer base. Making yourself more approachable with custom name tags will quickly eliminate any barriers between you and your potential customers. There are a variety of different industries where name tags have been proven successful. Easily design your own name tags complete with your company’s logo today and watch it work wonders for your business!