How Student IDs Foster Identity Development & Esteem

The adolescent years are key in identity development, and as schools continue finding ways to keep kids safe, such as requiring them to wear IDs and uniforms, are they also inhibiting students’ growth into adulthood? Psychologist Erik Erikson stated that identity “enables one to move with purpose and direction through life.” The life skills that schools are looking to instill in our youth are often compromised by the need protect them from violence. How can administrators allow students to develop as individuals while also protecting their well being at school?

Some schools have gotten creative with student IDs. As long as the ID photo is an accurate depiction of the student’s likeness, there is no reason why kids can’t express themselves. For example, a high school in Farmington Hills, Michigan has adopted a quirky tradition that allows kids to dress up in costumes for their ID pictures. Some students choose Harry Potter characters, while others throw it back to the 90s with iconic “Clueless” references. Regardless of each student’s take on humor, this tradition is both fun and safe! It empowers students to express themselves, to show their likes and hobbies, and also gives them a say in how they want to be identified.

Most schools have award programs for good grades, community service and good attendance. These types of awards can be turned into pins or badges that are attached to the student’s ID card or lanyard. Kids who are succeeding in the classroom, on the court and field, or in their community can be recognized by their teachers and fellow students. This empowers kids to keep working toward their goals and it gives them a strong sense of self each time they put their ID card on.

Schools can create award systems with color codes for A/B honor roll, A honor roll, creativity, sportsmanship, community service and more! These merits can be represented by small pins or stickers that attach to the student’s ID card. To go even further, they can be turned in for cash credits that purchase lunch, books, supplies and more. There are many ways that institutions can get creative and encourage students to wear their ID cards.

Libraries, zoos, art museums and other local establishments can also get on board by offering student discounts. This keeps kids interested in learning and experiencing what their community has to offer. Discovering one’s surroundings and world is also a key part of identity development. When students are encouraged to venture out, they’re given a sense of independence and self-esteem that is vital for transition into adulthood.

Student IDs can also aid in creating relationships with staff and classmates. Healthy social interaction should also be taught in schools, and is a large part of succeeding in the job force. Student IDs help kids to identify one another by name, and can provide an ice breaker for conversation. Creative and funny ID card photos are even better, because they allow each student to feel unique and memorable. Photo IDs can foster healthy social interaction in schools! This goes well beyond providing a bland picture that is only intended to improve safety on campus.

There are many ways to allow students to thrive and grow, while also keeping them safe. Read our recent posts about tracking student success with QR code badges and the 3 main types of ID cards to gain insight into some of the latest trends in student identification.

How Student IDs are Being Used to Improve Learning and Behavior

As school starts back across the nation, parents, teachers and administrators are ready to implement their latest plans and teaching strategies to improve retention, behavior and safety. Safety is of growing concern in today’s schools. Initiatives like requiring clear book bags, student ID cards and strict dress codes are all commonly used to help keep students safe, but what NEW things are being done?

Student ID cards are generally worn in obligation and have somewhat of a negative reputation. However, new app-based programs being implemented across the U.S. are shedding a positive light on student IDs and student tracking. With a simple and easy-to-generate QR code, student IDs can be upgraded for use with smartphone apps that boost student engagement and crack down on bad behavior.

Upload Photo & QR Code for IDs Like This

Student Recognition and Reward Programs

Programs such as PBIS Rewards help teachers, students and parents stay on the same page about student learning and success. These types of school programs use QR codes that connect to profiles on smartphone apps. Students can earn points that can be used toward purchases and other types of rewards. PBIS and similar programs eliminate paper tickets and boost instructional time, while allowing teachers, kids and parents to see a clear representation of what is happening in the classroom. Students are more engaged and accountable in the learning process because they feel empowered to keep earning positive feedback.


Positive Behavior Reinforcement

Schools have also begun using apps to cut down on behavioral issues. Programs like Hero provide a convenient and measurable way to keep track of disciplinary actions, late arrivals, absences and can also aid in safety when a student is unaccounted for. These programs make classroom management easier and keep school offices more organized. They also provide a unified standard for student discipline so that each student feels he or she is treated equally. Hero can connect classes, schools and districts to one unified behavior management standard. This helps with positive reinforcement and with intervention. Administrators and parents can see clear trends in student behavior, both at an individual level and school level, and they can intervene before issues escalate.

Schools using programs like Hero have real data that shows them percentages of suspensions, late arrivals and more and they can watch these numbers decrease over time. Schools in 45 states are using Hero. Many other schools have adopted similar programs.

“Research has proven that when school culture is more positive, discipline-related issues decrease. At the same time, in-class instruction time grows and student performance thrives,” according to Hero. Ten and 15 years ago, students were expected to wear ID cards at school, but were not given an incentive to do so. New programs that work with simple QR codes on IDs are helping to encourage kids and keep them accountable.

Some schools may be hesitant to use programs that track student learning and behavior. Perhaps they are concerned with the ethical implications of tracking a student’s every move, they’re afraid of the cost of IDs and the accuracy of QR codes, or the programs themselves are too costly. Also, schools have had to crack down on cell phones in the classroom, which might inhibit some institutions from using programs like PBIS and Hero, however most classrooms offer instructional tablets. These programs can be used on those devices as well.

Tracking programs may not be the best option for some schools or teachers, but cost and technology shouldn’t be the deterrent. There are free behavioral and learning tracking apps online, such as Class Dojo. Stephanie Jones, a dedicated special needs teacher in Jacksonville, Florida swears by Class Dojo.

“It’s easy to use with their app as well as on the computer. Parents have access to view their points – positive and negative, so they know exactly what’s happening in the classroom. You can also update with “class stories” so parents can see what’s going on in your classroom, on field trips – whatever you want to show them,” says Mrs. Jones.


Moreover, for apps that work with QR codes, these codes can be easily generated online and are easy to print. They are more forgiving than barcodes because if they are damaged, they can still be scanned with a smart phone to connect to a website or app. There are many businesses that create and print ID cards with QR codes. Here at, you can order fully customized photo IDs for students and employees. Reordering is quick and affordable, so updating IDs for a new school year can be done with just a couple of mouse clicks.

At, we are the Identification Experts, and our sole purpose is to connect names with faces. As technology continues to evolve, we will be doing more than that! More recently, name tags and IDs are used to not only connect a person and their name, but also a person and their digital profile. Schools across the world will continue to grow and use tracking apps to keep kids safe and help them succeed. Our product line will also expand to include everything you need to identify students and employees in today’s digital world.

Flash Passes, Proximity Cards & Smart Cards to Improve School Safety

Security on school campuses is always of high importance, but it’s especially vital at the start of a new year. The beginning of the school year is the best time for parents, teachers and administrators to implement new rules and plans, and this is a key time to apply new safety regulations. Schools can aid in the prevention of school violence and school trespassing with the use of photo ID card policies. When students show up for orientation, they should be handed a photo ID and encouraged to wear it any time they are on campus. As school populations grow and technology becomes more advanced, it’s more challenging to keep kids and staff safe. Knowing which types of photo IDs are available and how they work are the first steps to creating and implementing a school photo ID policy.


There are 3 main types of ID cards that are used by colleges, schools and corporations. These are traditional photo ID cards, or flash passes, proximity cards and smart cards. Each card offers a different level of security and potential uses.

1.Traditional Flash Passes – These are traditional photo ID cards that contain the student or teacher’s name, photo and school mascot or logo. They are often called flash passes because they are quickly shown to security officers or patrol guards to gain access to campus or rooms. These types of IDs are beneficial because they help identify who is permitted to be on campus. They rely on human eyes however, and if a person can skip past a security guard, they can gain access to campus with no further measures taken. Although flash passes do not offer extra security, they are still commonly used by schools and can be used to increase safety. Traditional photo ID cards can provide security in the following ways:

  • Color coding: Each level of student and staff can wear a different color plastic card. At a glance this can help security officers and administrators identify between a teacher or other staff member, a student and their grade level (which often coincides with areas on campus the student should be), and a visitor. Be sure to offer visitors a temporary ID card that is a unique color to differentiate them from others on campus. Visitor ID cards can be customized with unique ID numbers or expiration dates. Expiration dates make it harder for these cards to be faked or stolen from campus and re-used.
  • With Lanyards: Have each grade level, administrative staff member and maintenance employee wear a different color lanyard. Color coding of ID cards and lanyards makes it more difficult for the cards to be duplicated with fakes. Each person on campus should be aware of what the colors mean. Color codes can also help identify students on unauthorized areas of campus. (For instance, 12th graders being on 9th grade halls or wings without need.)
  • With Bar codes: Bar codes can be used to confirm attendance at school and at school events. They can also help keep track of where a student was last seen, in case they were to disappear.

Implementing color codes is a simple yet effective way to boost security. Small measures like these make it more difficult to forge IDs, because anything outside of the color codes set up by the school would be easily identified.

2. Proximity Cards – Proximity cards offer another layer of security beyond that of flash passes. Proximity cards use radio frequency to send a special number to door-side card readers. These cards are very difficult to forge, because the card reader will only unlock the door if the scanned number matches an identified number in the school security system. These types of cards can provide security at every access point on campus, from the front entrance to the library and cafeteria (wherever a side-door card reader can be installed). It is difficult to keep security and patrol officers in each of these locations, so proximity cards help to fill that gap.

3. Smart Cards – Many schools and larger corporations are implementing the use of smart cards. Smart cards offer the highest level of security. These cards not only help identify students and staff, they can also be used to purchase lunch, buy drinks or snacks from vending machines and check out library books. These cards contain a chip that communicates with a network, and they allow kids to sign into computers, use printers on campus and more. Parents can also monitor their child’s use of funds, and pre-load the card with lunch money, printer money and more. This eliminates the child’s need to carry cash that can be easily stolen or lost. Schools also benefit from smart cards because they save money on paper, ink and other supplies that are often wasted or overused.

What information should be included on a student ID card?

It is essential for any photo ID to include the most recent photo of the student, which is updated at least once each school year, the student’s name and grade level and the school mascot.

However, some schools also include clubs the student is a member of, sports the child plays and other mentions such as honor roll. These additions can turn a common photo ID into something the student is proud to wear, and can help teachers, coaches and parents locate students after school hours, if needed. Schools can even implement a pin system or star system. Each new accomplishment can come with a new pin on the child’s ID card!

For elementary schools looking to implement a badge policy, the following are important to include on each child’s ID card:

Elementary school name, school mascot or logo, grade level, classroom number, teacher name and parent name. If the student rides a bus, it is also important to include the bus number. All of this information can help keep young students safe on campus, and makes it much easier to guide kids back to their classroom if they are lost.

There are many ways schools can use badges and IDs to keep their kids safe. At we are always open to hearing your ideas. Do you have a unique way you have used school photo IDs on your campus or in your workplace?

Designing Name Tags to Improve School Security

America’s public and private schools are protecting students of all ages by continually adding to campus safety measures. One strategy schools are adopting is that of designing name tags that clearly identify students, teachers and faculty members.

Choosing intentional layouts, barcodes, and pictures that are unique to a school helps identify who should be on campus – and who should not. Learn about the many ways you can unify school photo ID badges to improve security on yours or your child’s campus.

Protecting Students of All Ages

The need to address and improve school safety demands the attention of students, parents and the greater community. School violence doesn’t single out a single age group, it touches the lives of students of all ages. States and school districts are focusing their efforts to improve safety for everyone from pre-k and elementary to high school and college. This endemic problem in schools continues to manifest itself in threats, fights, physical attacks and gun violence.

Many schools are taking steps to combat these threats and improve security measures. Decreasing school violence is a multi-faceted effort that includes everything from making sure students have proper supervision to keeping unauthorized visitors from trespassing on campus.

How to Unify School Name Badges

Adding details to the name tags for your school will assist in preventing outsiders from mimicking your design and attempting to get school access with fraudulent badges. These details provide helpful information about the person wearing the badge. Identify everyone on campus by providing their name and a picture on each badge. Designating a specific badge for visitors helps keep unauthorized persons out.

Give badges a unified look with color accents, lanyards and your school logo. Add a vibrant background color that can be seen from a distance. Using your school logo, mascot and colors also promote school spirit. Customize the name tag shape, color, font and size of the text as you choose a design. Each of these critical details distinguishes the look of an individual school’s name tags.

Some schools are adopting the use of security features like barcodes to better track students. Choosing school safety strategies involves weighing factors such as the school budget, potential efficacy of changes and the ability to enact new initiatives.

Improving Identification Policies

Many local level officials are seeking affordable, low-tech solutions. Those concerned about the cost involved in putting new efforts into action may find that changing identification policies could be a place to start.

Updating name tags has a campus-wide reach. Schools may require students, teachers and faculty members to wear designated name tags at all times. Strict adherence to these policies can keep safety at the forefront things.

Name tags help everyone to know the purpose of each person on campus, such as attending classes, working in the student office or visiting. These can also be used to track attendance and assist with learning names and recognizing who belongs to which department at the beginning of the school year. This added precaution helps address concerns about unwanted visitors on campus. As it is also a visual cue, it encourages peace of mind for school attendees as well as parents. 

Choosing Name Tags for Your School

Here is a summary of the ways you can distinguish name tags for your school:

  • Same Color and Style of Lanyard
  • All Horizontal or Vertical
  • Include Barcodes
  • Add School Logo
  • Include Picture
  • Use a Double-Sided Design
  • Require Slipcovers
  • Design with Color Accents (Stripes or Color Background)

Taking steps to keep fear out of the classroom is important. By improving identification policies and procedures on campus, schools can work toward creating a secure atmosphere and unifying the student body.

Evaluating Other Potential Safety Strategies

Schools are utilizing a variety of strategies to help protect students. Some schools require see-through backpacks and uniforms. Some schools are instituting drug checks background checks. Schools are installing metal detectors, security cameras, panic buttons, and even gunshot-detection sensors.

Communities are increasing their efforts to protect their youth. However, determining the best way to fight violence in schools is difficult. While controversial topics such as whether or not to arm teachers or change current legislation dominate the media, schools are tasked with determining what actions they can take immediately.

By starting with small measures that can be instituted right away, schools may be better able to take action now, establish a safe environment and encourage students to focus on learning.


Oval Name Tags, a Matter of Royal Importance

Getty Images Daniel Leal-Olivas from

Name Tags were a controversial topic for the public observing Prince Harry and Meghan Markle’s attendance of the Royal Ascot. The Royal Ascot, an annual horserace with prominent attendees, takes place in Berkshire, England near Windsor Castle. The public eagerly watched this event as it was one of the earliest outings for the royal couple since their recent nuptials.

The Royal Ascot commenced on June 19th and continued until June 23rd. Anticipation for how the new duchess would behave and what she might wear superseded the excitement of which horse was mostly likely to win. While Accidental Agent, Poet’s World, Merchant Navy and Without Parole all had stunning performances, many onlookers focused on the duchess.

And just a bit of that focus centered on a name tag, the one tiny detail that was absent from Meghan’s off-white Givenchy dress.

What’s in a Name (Tag)?

Oval name tags are a familiar add-on touted by Royal Ascot attendees. While Meghan held her name tag in her hand, she did not pin it to her dress. The absence was notable as many members of the royal family typically arrive at this event with name tags pinned to even the most fashionable garments.

Royal expert Duncan Larcombe told that everyone at the Royal Ascot is given badges for security. Oval name tags are a helpful tool for designating who has access to a certain area, such as the royal box. The tags include someone’s title with inscriptions like “HRH the Duchess of Sussex.”

Daily life for the general public may not involve wearing fascinators and reclining in royal boxes. But name tags are still a staple at conferences, political events, parties and in the workplace. These indicators provide helpful information for ordinary events, such as a title, office department, and country of origin or military ranking.

Are Name Tags a Requirement for Royal Protocol?

Following protocol is a royal responsibility. It demonstrates propriety and the proper dignity that accompanies being a part of the British Royal Family. However, according to the interview of royal historian Marlene Koenig, wearing a name tag at the Royal Ascot is not required by royal protocol.

“Wearing [name tag] pins has nothing to do with protocol,” Koenig told “Protocol is for official, diplomatic, state events, [including] where you sit, when you enter, etc.”

While protocol demands strict adherence to certain rules, wearing name tags is presented as an option for some significant occasions. Name tags worn for special events, like the Royal Ascot, can feature color combinations such as purple and white for royalty, or red, blue and white for Britain. A full-color name tag may represent a certain country as well as a company, organization or school.

Prince Harry & Kate Wear Their Pins

Wearing a name tag is not a requirement. The Queen herself abstained from donning one. Other royal family members fulfilled public expectation by wearing their tags, including Kate Middleton. The Duchess of Cambridge appeared in a white lace dress that, unlike the dress of her newly acquired sister-in-law, featured a name tag pinned over her heart.  Prince Harry was also observed sporting his upon his suit lapel.

Perhaps whether or not one wears a name tag is merely a matter of personal preference. Perhaps Meghan Markle was thinking of protecting her clothing. Maybe a magnetic name tag would have allowed Meghan to preserve her dress and participate in the same manner as the Prince and Duchess of Cambridge.

For your next big event, you may have an option of whether or not to wear a name tag. You may be wearing a fine business suit at a trade show, rather than taupe dress to meet Irish President Michael Higgins, as in one of Meghan’s more recent outings. As you make your choice about wearing a name tag, consider what members of the royal family have done in the past. Kate Middleton chose to wear a name tag and Meghan Markle refrained.

Are you a Kate or a Meghan?

Creative Tips for Custom Name Tags

Creative Name Tags for Improved Customer Experience

If you’re a Disney fan, you know that they’ve recently upped their efforts at offering the best customer service available. Disney, like many other companies and brands, is striving to create a stronger
emotional connection with their customer. Disney’s strategies for creating this connection include pin trading, celebration buttons and name tags.

At, that’s what we do – we connect names with faces, but why is this so important? It’s important because it increases the potential for a more personalized experience for your customer. Every day we make name tags and badges that help companies identify their staff and maintain a professional image for their business, but name tags can do so much more.

Home Town Name Tag

There are many ways employers can get creative with name tags to help initiate personal connections between staff and customer.

If you’re in the entertainment or hospitality industry where employees come from all parts of the world to work for your company, and your guests travel thousands of miles to experience what you have to offer, you most definitely want both parties to feel connected. A positive emotional connection should exist between your customer and your brand image. Ideally this is what brought the customer to you in the first place. More importantly, however, your company should strive for a connection between each customer and staff member. This connection is what keeps your customer coming back and it’s what keeps them from being overly price or convenience conscious. They become brand loyal – which is any business’s ultimate goal. The customer and employee relationship is often the defining interaction for your company and its image.

For many businesses, particularly travel and hospitality, you can initiate personalized interaction between your employees and customers by including their name and home town on their badge. Imagine the personal connection that is created when a customer comes in contact with a staff member who is from the same town. This small moment has a lasting impact not just on the individuals involved, but for the company as a whole. This simple addition of an employee’s home town to a name tag can create many micro moments each day that impress your customer and make them more likely to return, or to speak highly of your business.

Other creative ideas for personalizing name tags include:

1 – A personality identifier
2 – A favorite quote
3 – Voted most likely to be (from the high school yearbook)
4 – A nickname
5 – A zodiac sign
6 – College mascot
7 – Employee since (year)
8 – Favorite pastime

Name Tag for Class Clown

Name tags don’t have to be limited to names and job titles. You can get as creative as you want! Also, customer experience is often closely related to company culture. How happy and fulfilled are your employees? This will show in every interaction with the customer. One way to boost morale and give your employees a chance to feel connected to their jobs is to offer them the chance to decide what goes on their badge. Rather than having each employee wear a name tag that’s been handed to them from their manager, let them decide what should be on their badge. This gives the employee a chance to show who they are at work, whether they are the creative type, analytical type or the office comedian.

Name badges aren’t just plastic or metal tags that are worn from 9-5. They can do so much more for morale and customer experience. Take the opportunity to build personal connections between your staff and your customer with creative name tags from

Providing Acceptable Forms of Identification

Identification cards serve a variety of purposes. Many identification cards show membership to an organization, restrict access to a designated area for security purposes, and provide proof of identity. From a signed government-issued ID, like a Social Security card, to a photo ID, like a student ID identification card, each card provides differing levels of authority.

Photo IDs help with starting employment, opening a bank account, domestic and international travel, driving, renting or buying an apartment or home, purchasing cigarettes, alcohol or guns, applying for government benefits, obtaining a marriage license, test-taking, voting and more.

Providing a Valid Form of ID

The validity of an ID is often determined by the purpose for its use. Government-issued IDs are one of the most commonly recognized forms of acceptable IDs.

The primary types of government IDs include driver’s licenses and non-drivers ID cards, U.S. passports, U.S. military cards, and state or federal agency issued photo IDs. These IDs carry significant weight as each is issued by a proper authority and provides critical information such as photos, birth dates and full names. Certain tasks may require the use of photo IDs that also include a signature.

Non-photo IDs issued by the government include Birth Certificates and Social Security cards.

Getting a Photo ID

Requirements for photo IDs depend on what type of ID you need, such as a U.S. Passport, Driver’s License, state-issued identification card, student ID or work ID. The entity issuing the ID will have specific stipulations for what is necessary to obtain the photo ID. To obtain a government or non-government photo ID, some proof of identity must be presented before cards are issued.

Driver License application

Government-issued photo IDs typically involve filing an application, while student IDs and work name badges are provided when beginning classes or employment. The government has stringent requirements for providing photo IDs, such as requiring a Birth Certificate and Social Security card. For non-US born citizens, a U.S. Passport, Certificate of Naturalization, Certificate of Citizenship, Foreign Passport, US Consular Report of Birth Abroad, or Permanent Resident Card may suffice.

Using Photo ID Cards

A photo ID card includes an image of the holder’s face as well as a full name. To be recognized as valid, photo IDs must not be issued by the holder, but by a separate entity. Photo IDs may be issued by entities such as the government, a school, hospital or employer.  These cards are used for security, establishing identity and gaining access to designated areas.

Non-government-issued photo IDs used for voting include an employee badge issued by a municipal, county, state or federal government office, concealed carry of handgun license issued by the state, public assistance identification card, an identification card issued by an Indian tribe and current student IDs from accredited schools.

Using a Student ID as a Valid Photo ID

Many colleges, universities and technical schools issue students photo IDs to provide access to certain resources, allow campus purchases, secure facilities, gain attendance information and serve other functions. Student IDs can also be useful for tasks such as voting, test taking, traveling and establishing identity.

To be considered valid, Student IDs must be issued by an accredited school and current (not expired). The acceptance of the ID depends on the issuing body and the purpose of use. Student photo IDs are accepted as a valid ID for voting in some states, and for taking the SAT. In some situations, possessing just a Student ID will not provide sufficient proof of identification. For example, a student ID functions as only a supporting document for traveling and establishing identity, such as when applying for a U.S. Passport or starting employment.

How to Design your Photo ID Badges

woman wearing photo id badge

Implementing a photo ID badge system for your company has many different benefits, from helping your employees connect with customers to keeping your grounds safe. If you’ve decided ID badges are a good option for your team, there are a few important factors to consider before you begin the design process. Whether you’re ordering photo IDs for your team of 10, 100 or 1,000, having a plan in place for your new badges will make everything more efficient and leave you with professional, cohesive badges.

What information needs to be on each card?

To help you answer this question, first consider what your photo ID badge’s main purpose is. Are they to help your team interact with customers? Do you want to increase your building’s security? Once you recognize the main goal of your badges, you’ll be able to better select what information needs to be included. Don’t get carried away with adding information that isn’t of any real importance because it will leave your ID badges cluttered.

What should your employees photos look like?

With photo ID badges, the pictures of your employees is a very important element that shouldn’t be overlooked. If you want your badges to look cohesive and professional, consider setting a day or two to take all of your employees’ photos. Ask them to wear a specific color or professional clothing and shoot each photo in front of the same backdrop with the same lighting. This will help you ensure all of their photos look uniform. Read our tips for taking the best photo ID pictures here.

What brand elements should be included?

Many companies overlook the branding opportunity in name tags and photo ID badges. Be sure to design your new badges with your brand in mind. What colors are present in your logo and other branding elements? What fonts do you use on your website, brochures, and other marketing materials? Use these same elements when designing your badges!

What orientation is best for your badges?

Once you’ve decided on the information that should be included and have your design in mind, it’s time to think about what orientation will work best for your photo ID badges. Will your design work best on a horizontal or vertical badge? Try both options and see how what makes everything fit best.

What security features do you need?

Many companies choose to implement a photo ID badge system to increase their security. If this is the case for your business, don’t forget to personalize each ID badge with the unique bar code your employees will need to enter your building or a department on your campus.

How will your employees wear them?

Will your team members wear their ID badges on a lanyard around their neck or with a magnet on their shirt pocket or collar? Consider how you want your employees to wear their new badges before you finalize your order. You’ll need to choose from all of our backing options, so thinking about this beforehand can help you get ahead of the game. It is also helpful to know that magnetic badges are often the most popular because they provide ease of removal and they do not poke holes in clothing.

Now that you’ve considered these key elements of your ID badge, you’re ready to design your new badges and place your order. What’s great about choosing Name Tag Wizard is you’ll get your new photo ID badges really quickly! Most of our orders ship the very next business day, and we always stand behind our product to ensure you’re 100% satisfied with your product. We hope we’ve made designing your new badges a bit easier!


7 Tips for Welcoming New Employees

Expanding your team is exciting for any company. It signals the growth of your business and gives you the opportunity to bring new talent onto your team. On a new employee’s first day, you want to make a positive impression and properly welcome them into your work environment. Just as a first impression says a lot about a person, an employee’s first day in the office teaches them a lot about your company and how it operates. Make sure you’re always ready for the arrival of your new employees with these tips for welcoming them!

1. Establish a Company Process for New Hires

Establish a formalized process for welcoming new employees into the office. By having a company-wide process in place, you will avoid any confusion and keep things consistent across the board. Often times new employees begin their first day on the job in the Human Resources or Training departments. Find what works for your company, make sure your entire leadership department understand the process, and keep it consistent.

Employee Meeting

2.  Be Transparent

What are your goals for your new hire? And what standards will they have to follow? Knowledge is power, so educate your new employee on your expectations for them and your team as a whole so they are set up for success from day one. Tell them about your company’s mission and how they are a valuable piece of the whole picture.

3. Have their Work Space Ready

Will your new team member have their own work space? Make sure it is ready for them. Clean their desk and make sure all equipment is set up and ready for their arrival. You of course want your new employee to feel welcome and like you’ve been anticipating their first day. Make sure their new work space reflects that. Complete their new desk with a desk plate or engraved cubicle sign so they know you’re considering them a permanent part of your team.

4. Tell your Current Employees

Let your current team know there will be a new member of your team joining so they too can make them feel welcome. Some companies like to send their new hire emails to read on their first day or have an ice cream social so everyone has a chance to get to know them. Instead of having your employees wonder who the new face in the office is, prepare them for their arrival so they’re ready to introduce themselves.

Custom Name Tag for Dentists

5. Give Them the Tools They’ll Need

Consider what tools they will need in their new role, and have them made and ready for them before they arrive. If your new employee will be interacting with customers, make sure you have a new name tag ready for their first day. Not only will this help them when they’re engaging with your customers, it will also help your current employees remember their name faster and make conversation easier.

6. Take Them to Lunch

An employees first day can be a little intimidating and even overwhelming. There are so many new things to learn, and so many new people to meet. Make their first day easier by taking them out to lunch! And while you’re at the restaurant, leave the office and work behind and get to know them on a more personal level. Give them a break from learning all the ropes and instead show them you genuinely care about them as a person and are happy to have them on your team.

7. Follow Up with your New Employees

Don’t wait until their 90 days to ask them how everything is going. Check back in with them often and ask how their training is going and if they’re getting the hang of things. As we mentioned, starting a new job can be overwhelming because it’s a lot of information to process and retain. By following up with your new employees, you’ll show them you care about their individual welcoming and training experience and want to set them up for success.

Now that you have your established new hire system in place, you’re ready to welcome your new hire! Making a great first impression to your new employees is key to your success as a company, but as long as you prepare yourself ahead of time and do your best to make them feel welcomed, they’re sure to love their new work environment.


Common Name Tag & Photo ID Badge Mistakes

Name tags, photo ID badges, and other professional identification tools can have a huge, positive impact on your company. Not only will they make your team more approachable to your customers, they are also a great opportunity to establish your brand. When designed and used properly, there are so many benefits to your ID tools, but there are also many common mistakes in name tags companies often overlook. It’s a common misconception that by just having name tags your business will already be ahead of the competition, but by wearing ID tools that don’t represent your brand or are made poorly, you may be doing more harm than good. When ordering your team’s name tags, photo ID badges, desk plates, etc. be sure to avoid these common mistakes!

Photo ID Badge for Medical Professionals
Clearly separate your background image from your text.

1. Design Flaws

Designing your company’s new name tags is an exciting experience and the possibilities truly are endless, but sometimes those design possibilities can be taken a bit too far. Keep in mind to not get too carried away and clutter your name tags or photo IDs. The intention of your name tags should be clear and concise. A simple logo, complimentary colors, the employee’s name and their title is all that is necessary. If you choose to incorporate a background image on your name tags, make sure your font is legible over the design and in the right contrasting color so your customers will never struggle to read the badge.

2. Missed Errors

Always have a designated person on your team to proofread every name tag before your final order is submitted. A simple typo or misspelling of a team member’s name will really detract from the overall goal of your name tags, and while we will always do our best to catch obvious errors, there may be some that we wouldn’t be able to recognize. The last thing you want to do is offend an employee by misspelling their name or giving them the wrong title.

custom name tag
Use your name tags as a branding opportunity.

3. Missed Marketing Opportunities

While that small name tag on your employees collar or the photo ID badge on their lanyard may not seem like a huge marketing opportunity, it truly is! Your professional ID tools are a powerful tool for branding your company. It’s often said that the best branding begins from within, and that statement could not be more true. Use your name tags, photo ID badges, desk plates and other tools to make your brand identity known to both your employees and your customers.

4. Sacrificing Quality

If you’re going to invest the money in professional identification tools (and, of course, we believe it’s one of the greatest investments you could make), make sure you do it right. Choose quality when deciding where you will order your name tags from and the materials you want to be used. Here at Name Tag Wizard, not only do we create top-of-the-line name tags, we always stand behind our product, so in the rare occasion that there is a flaw, we will always make sure to do the right thing and ensure your satisfaction as our customer.

Name Tag on Lanyard
Your employees should always wear their name badges.

5. Not Using Them

And finally, make sure your team always wears their name tags and photo ID badges! What would be the purpose of having them if they’re not being put to good use? Not only would they be a waste of your company’s money, it will be a missed opportunity across the board, from a customer-service standpoint all the way back to your marketing and branding goals.

Professional identification tools can really benefit your company in a lot of ways, whether you’re a small business or a huge corporation. They will make your customers feel welcomed, help establish great relationships both externally and internally, and help you create a memorable brand. While the positive impact could be huge, be sure to always remember these common mistakes when ordering your name tags, photo ID badges and more so you can avoid making them yourself. For answers to your questions about how to design your name tag, what artwork can be uploaded during your design process, or how to take the best photo ID photo, browse our blog for tips from the ID professionals!